Change Custom View Settings in All Folders At Once

Written By Deepmala
Chirag Arora
Approved By Chirag Arora  
Published On October 6th, 2023
Reading Time 3 Minutes Reading

When it comes to MS Outlook, the users get numerous advantages to work with in addition to the features that it extends for its users. One of the most common things that a user does in Outlook is changing the custom view according to the need. The custom view of each folder of Outlook can be changed when required. This blog will give an illustration of the method, with the help of which a user can change custom view settings in all folders of Outlook at an instance.

In Outlook, View templates can be defined in order to apply changes to the required number of folders at once. In Outlook 2010 and later versions, there also exists a different option for copying the current view of a particular folder to all the other folders.

How to Define Current View?

You can easily access the defined view template of your Outlook folders, depending on the version of Outlook hat you are using. To check this follow the below steps:

In MS Outlook 2003

  • Click on “View” tab.
  • From the drop-down menu, select “Arrange By option”.
  • Browse to “Current View” option.
  • Select “Define Views” option.

Outlook 2007

  • Click on “View” tab.
  • From the drop-down menu, select “Current View” option.define view
  • Select “Define Views” option.

In Outlook 2010 & later Versions

  • Click on “View” tab.
    click on view tab
  • Select “Change View” option.
    click on Change view option
  • From the drop-down menu, select “Manage Views”… option. click on manage view option

What Is The Default View In Outlook?

By default, the view of all the existing folders and newly created folders is set to Compact or Messages view. This is not applicable to Sent Items folder as it is present in the Sent To view. When this view is changed, the view of all the other folders having Compact or Messages view will be changed to the new view.

How to Make A Common View In All Folders?

Outlook 2010 and the later versions have a feature Apply Current View To Other Mail Folders. The feature enables the users to copy the existing view of the current folder to all the other folders, without the need of creating a new template. For doing so, follow the below-mentioned steps:

  • Click on “View” tab. 
    click on view tab
  • Click on “Change View” option. click on Change view option
  • Select “Apply Current View To Other Mail Folders” option. click on Change view option
  • In the Apply View dialog box, select the top folder.
    Select Top Folder
  • Enable “Apply View to Subfolders” option.
    select the Apply view to subfolders options
  • Click “OK” to apply the changes.
    Click on OK Button

Note: This feature will not apply same view to special folders such as Sent Items, Junk E-mail and Drafts since these folders have their own default views.

Reset All Views

It might happen that the user has applied different views for different folders. In such a case, you can reset the view on all the folders by force starting it in /cleanviews switch.

Windows Vista & Later Versions

  • Click on Start.
  • Type outlook.exe /cleanviews

Win XP

  • Click on Start.
  • In Run dialog box, type outlook.exe /cleanviews


With the help of the above procedures, users can easily change custom view settings in all the folders at once in Outlook.