MS Outlook, the most frequently used desktop email client also offers protection over viruses to keep the attachments and associated email messages safe. The feature with which one can do the same is called as Outlook Security. The email client keeps the security settings by default. Users can say there is pre-defined template which is devoted to offer data security that can implemented with some restrictions as well. Download permissions to get the data from a particular file format, automation code Outlook controlled access, and improving the data security settings, all such security preventives are managed under Outlook security settings.
If you are having administrative rights, then you can manage the organizational needs by making changes accordingly. For managing custom security settings, the client side should be enabled with MS Exchange Server. If Exchange Server is not available, then OST (offline folders) or Mailbox that is abbreviated as MDB should saved as the location where emails will be stored. Outlook security settings will not get modified if you have the local PST file or the Outlook is used by any organization without opting the associated email service.
Caution: When you are going to modify the security setting, always check the prevention clauses because, improper changes in security clauses may show the unhealthy situations by making virus flow bitter.
The custom security setting details for Outlook PST files usually get stored in a public folder tree, but at the top-most level. For every user who have to set modified security settings should have to opt registry key. If there is availability of the particular key, then Server will fetch for the same to make the authorized security settings usable to that user. If some security settings are previously defined, then there may be a connection of these settings with administrator-defined settings.
Outlook security administrative tools are packaged as set of four files named as:
Once you have installed Trusted Code Control, you will be able to change and add up new Outlook security settings. To do the same, you first need to register yourself at administrative computer. If it is not registered, then you will see an error.
The security template of Outlook that gets executed by MS Outlook but enforced by Exchange Server is named as Outlook Security template and this template contains:
First use of the template will be set the default value for all Outlook security elements.
Steps for changing default security settings are:
There are different ways to create security settings for multiple users and for customized security settings.
When you are with administrative rights, you will get prompted whenever security settings will get created. And the prompt will be seen at screen two times. It is required to fill proper credential details otherwise the user will get a message saying "Operation Failed". It shows that security settings are designed but, not available in a healthy mode. The settings will be applied for all, if the item is not deleted by own.
When the security form of existing list of members is added by administrator, then it is suggested to get alias for the active forms.
Altogether, MS Outlook is playing the role of highly used email client with great security features. Outlook security features are easy to manage accordingly if you have administrative rights. Configuring security settings with Trusted code control and editing accordingly, both of these tasks are easy to perform. In this way, customizing the preventive measures for MS Outlook is quite easy.