3. Shortcuts And Their Use

Explore A Few MS Outlook Shortcuts And Their Use

Outlook - being a popular email client is widely employed by individuals, for professional as well as personal usage. It is always favorable to get things done easily and in a short span of time. You might be well aware of the motley of keyboard shortcuts that you can use with Word, but do you know that same is the case with MS Outlook. You can drastically reduce fiddling with your mouse with a variety of keyboard shortcuts that are available with MS Outlook.

Read on to explore all the keyboard shortcuts of MS Outlook that will give some rest to your wrist!!

1) Switching Between Outlook Items
  • Ctrl+1 :- For mails
  • Ctrl+2 :- For Calendar
  • Ctrl+3 :- For Contacts
  • Ctrl+4 :- For Tasks
  • Ctrl+5 :- For Notes
  • Ctrl+6 :- For Folder-list
  • Ctrl+7 :- For Shortcuts
  • Ctrl+8 :- For Journal
2) Create New Meeting Quickly
  • Ctrl+Shift+Q
    Create a New Meeting
3) Move A Mail To A New Location
  • Ctrl+ Shift + V
    Change Location of mails
4) To Reply Selected Mail
  • Ctrl+ R
    Reply selected mail
5) For Creating A New Mail
  • Ctrl+ N
    Create a New Mail
6) To Delete An Item
  • Ctrl + D
7) To Move To The End Of Message List
  • Ctrl + End
    End of Message List
8) To Open the Address Book with the To field selected
  • Alt + .
    Open addressbook with to bcc
9) To Search For A Specific Mail
  • Press F3 or
  • Ctrl + E
    Search for a specific mail
10) To Do A Spell Check In Mails
  • Press F7
    Spell Check in Mails
11) Open A New Journal Entry For A Selected Item
  • Ctrl + J
    Create a new journal entry for a selected item
12) To Forward A Received Mail
  • Ctrl + F
    Forward A Received Mail
13) To Open The File Menu
  • Alt + F
    Open File Option
14) To Open Home Menu
  • Alt + H
    Open Home Menu
15) To Send/Receive All Folders
  • Alt + S
    Open Send Receive Menu
16) To Open Folder Menu
  • Alt + O
    Open Folder Menu
17) To Open View Menu
  • Alt + V
    Open view Menu
18) For Opening The Address Book
  • Ctrl + Shift + B
    Open Address Book
19) For Creating A New Contact
  • Ctrl + Shift +C
    Create A New Contacts
20) For Opening A New Folder
  • Ctrl + Shift + E
    Create A New Folder
21) For Opening Advanced Find Window
  • Ctrl + Shift + F
    Advanced Find Window
22) To Select A Mail To Follow-Up Later On
  • Ctrl + Shift +G
    Follow Up
23) For Creating A New Journal Entry
  • Ctrl + Shift + J
    New Journal
24) For Creating A New Task
  • Ctrl + Shift + K
    New Task
25) For Creating A New Distribution List
  • Ctrl + Shift + L
    New Distribution List
26) For creating A New Note
  • Ctrl + Shift + N
    new-notes
27) For Opening Outbox Folder
  • Ctrl + Shift + O
    Outbox Folder
28) For Opening A New Discussion
  • Ctrl + Shift + S
    A New Discussion
29) For Copying A Folder
  • Ctrl + Shift + Y
    Copy Items
30) Define Send/Receive Groups
  • Ctrl + alt + S
    send-receive-group

We have brought forth some of the keyboard shortcuts that the users are mostly unaware of. But in order to learn other commonly used shortcuts, you can refer to the shortcut list provided by Microsoft for Outlook. We believe that all the above mentioned shortcuts will be really helpful for you.

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