What Is SRS File in Outlook?

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Written By Deepmala
Chirag Arora
Approved By Chirag Arora  
Published On October 4th, 2023
Reading Time 2 Minutes Reading

Send and Receive Settings (SRS) file in Outlook provides the information for accessing messages from a service provider account and also information to manage the incoming and outgoing process of mails from that particular account. The default extension of this SRS file is.srs and is created by default at the time of an account creation in Outlook. Since multiple accounts can be opened in Outlook, therefor multiple file can exist in Outlook.

Creation Of SRS File

A SRS file is created automatically when a new account or profile is created in Outlook. It cannot be created manually and there exists only a single file for a single profile/account. It cannot be exported to a different version of Outlook or to Outlook on a different machine.

Single SRS File for each outlook profile

Location Of SRS File in Outlook

The default location of file differs on the version of Windows OS on which Outlook is being used by the user.

  • In Vista and Windows7: C:\Users\username\AppData\Roaming\Microsoft\Outlook

Location of SRS Files

  • In Windows XP and 2000: C:\Documents and Settings\username\Application Data\Microsoft\Outlook

Limitations Of SRS File

There are certain limitations associated with SRS file. They are:

  • It cannot be copied or sent (via email or other source) to other computer or Outlook account.
  • It gets registered on the computer on which it was created automatically.
  • If the file is deleted, the account related to the file cannot be accessed in Outlook until you do not restart your Outlook.

Corruption in SRS File in Outlook

Each file has the same name as that of the profile for which it is created. Since, each profile name is different and unique the name of SRS file will also be unique.

While making changes in the settings of files, great care should be taken as the changes may end up in corrupting the file. A corrupted file cannot work in Outlook and hence the Send and Receive process for an Outlook profile will cease in case it gets corrupted. Therefore, great care should be taken while making any changes to the file. If you know about the import and export functions in Outlook, then click on this page.

Also Read: Basic Info About Outlook Data File (.pst)